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Receptionist/Secretary - Job Description
The Birla Vedic Network is currently seeking for a candidate for the job of receptionist/secretary. The position offered will be held at its wellness center in Chénéville, in the Outaouais.
Experience: Minimum of 3 to 5 years
Type of Position: Full-time
Compensation/Benefits: Depending on experience and qualifications
General Description: To direct calls and book appointments for 9 therapists, deal with customers adequately, as well as provide clerical and secretarial services.
Key Tasks:
• Answer calls
• Answer enquiries from clients
• Use online central agenda to book appointments for therapists
• Perform invoicing for services rendered
• Make lodging reservations and fill in rental contracts
• Perform word processing, data entry and Internet research tasks
• Perform clerical tasks, such as filing, typing, and other office duties as directed
Requirements – Education:
College diploma
Requirements – Computer Skills:
• Required proficiency in word processing, spreadsheet and database programs, including Microsoft Office Suite — Excel, PowerPoint, Entourage and Word in a Macintosh environment.
• Possess the ability to scan different types of documents into various formats.
• Knowledge of Simply Accounting and ACT is an asset.
Requirements – People Skills/Other:
• Excellent communication skills in English and French at all levels.
• Excellent listening skills.
• Possess strong customer service skills and be able to work in a dynamic team environment.
• Ability to express oneself in writing.
• Organizational skills are a must.
• Deal effectively and harmoniously with customers and staff.
• Maintain a high level of ethical behavior and confidentiality when dealing with clients and staff information.
• Resourcefulness.
• Dependability.